At Black Corp Security, we adhere to the principles outlined in the Personal Information Protection and Electronic Documents Act (“PIPEDA”). This Act governs “all personal information collected, used, or disclosed in the course of commercial activity.” It establishes strict criteria for the safekeeping and proper handling of personal confidential information, ensuring that it is not distributed for any purpose other than its original intent. Additionally, the Act outlines procedures for securely destroying information once it is no longer needed.

Our ongoing commitment is to respect and safeguard the privacy and confidentiality of our employees’ and customers’ information. This commitment is outlined in our Policies and Procedures manual. The following provides an overview of the purposes of collecting and maintaining personal information, how it is used, how confidentiality is maintained, and how individuals can inquire about the personal information held by Black Corp Security.

Personal Information

The term “personal information” refers to information that specifically identifies an individual or organization and is provided to or collected by Black Corp Security. This includes information provided by employees or customers, or collected from other sources with their permission, such as name and address, age and gender, identification numbers including social insurance number, personal references, and employment records.

Releasing Employee Personal Information

Black Corp Security strictly adheres to the policy that no personal information will be released, except under the following important exceptions:

1. Personal consent has been given for the release of such information.
2. There is a legal obligation, such as a court order.
3. The public’s interest is at stake, for example, in a criminal investigation.

Releasing Customer Information

Similarly, Black Corp Security maintains a strict policy against releasing customer information, except under the following important exceptions:

1. Consent has been given for the release of such information.
2. There is a legal obligation, such as a court order.
3. The public’s interest is at stake, for example, in a criminal investigation.

Safeguarding and Keeping Personal Information Confidential

All customer and employee information is securely stored within our facility, regardless of format or media. Black Corp Security takes measures to protect against unauthorized access, use, or disclosure of personal information. These measures include:

• Limiting electronic access to authorized employees only, with the use of passwords and firewalls.
• Strict procedures for destroying, deleting, or disposing of personal information when it is no longer required, with regular audits to ensure compliance.
• Restricted access to information processing and records retention areas.
• Maintaining restricted access to personal information at all times.

Access to Your Personal Information

Employees may access and review their personal file by scheduling an appointment with their manager.

Retention of Your Personal Information

Personal information is retained for as long as necessary to comply with legal and regulatory requirements, as well as to fulfill our obligations as an employer regarding employment status and administration of employee benefits programs.